Evernote For Business – A quick look

For those of you using the free Evernote or Premium Evernote, and you collaborate with others, you may want to look at this new version of Evernote – note it is not yet available on all platforms.

A quick background – Evernote is a free, Web-based service that lets users create and organize free-form notes. It has applications for all major desktop and mobile platforms. The company says more than 45 million people use Evernote, to house and organize a variety of unstructured content.Evernote also creates Web Clippers for all of the major desktop browsers, so users can send Web pages directly into Evernote with a mouse click. Each user gets an Evernote email address, so you can send emails directly into Evernote as well. Evernote supports documents, lets users create voice notes and even tags entries with location.   Evernote Business – New Capabilities

Evernote Business lets an organization deploy and manage the Evernote application on behalf of employees, extending information discoverability and sharing company-wide.

The software includes Business Notebooks, collections of Evernote entries along topical lines, which can now be shared with co-workers; and the Business Library, which includes Business Notebooks and centralized administrative and company communications.

Evernote Business also adds Related Notes to the user interface. This feature digs into a company’s Evernote trove, exposing information in a contextual way, depending on what the user is working on.   Administrators create the Business Library, which centralizes select information from all company users. Sharing and collaborating is much more natural now.

Every time you interact with Evernote, the program takes every opportunity to show you relevant notes. For example, when you search inside Evernote, it lists your notes and those shared with co-workers or stored in the Business Library.

But it also works when you’re not searching. These Related Notes come from any Notebook the user has joined. With Related Notes, when you start creating a note, it searches for related content, not just in your own notes, but across the business.

In many ways, these new capabilities start to unlock the potential of an application like Evernote. Although the Evernote Business isn’t marketed as a wiki platform for SMBs, it’s starting to feel like one, at least for those who think of wikis as a way to share and discover knowledge. What makes Evernote enticing here is that it’s more of a serendipitous discovery than a forced organization of information.

Here’s a snapshot (from their website) of screens you’ll see with the new version –


With wiki software users must explicitly use them — that is, launch them, login and enter data in a company-defined scheme — when they want to share information, whereas with Evernote that sharing happens as part of the experience. For example, if you’ve created an Evernote entry about a recent business trip related to a project, when another user creates an Evernote entry about that project, those entries are automatically linked.

Evernote Business, priced at $10 per user per month, includes a Web-based administrative application that can be called from the Evernote desktop app. Employees already using the free version of Evernote get upgraded to a more premium version automatically. Evernote has also beefed up its support for business customers, who now get to talk live with a support person.

Evernote Business with just the basic features will ship on all major platforms (Mac, iOS, Android, Windows desktop) starting Tuesday. The serendipitous discovery feature will initially be available only on the Mac, then on the iPhone, iPad, Android and Windows next year.

A Web Clipper capability (described below), which brings Evernote Notes to a Google search, will be available only on Google Chrome at launch, but it will soon be available on Firefox, followed by Safari and Internet Explorer.


About SCB Enterprises
System Solutions and Integration

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